Goods Receipt for Retail

Modified on Tue, 9 Jul, 2024 at 3:39 PM

Overview:

The Goods Receipt feature is a powerful tool that automates the process of receiving and managing goods, providing enhanced stock visibility, and ensuring accurate inventory management. By efficiently tracking the receipt of goods using the Xemelgo app, you can streamline your operations and maintain an up-to-date stock inventory.

When goods are delivered to you, it is crucial to receive them promptly. The Xemelgo app simplifies this process, allowing you to record the receipt of goods and instantly update your stock availability. As items are onboarded, they become visible in your stock room, providing real-time visibility into your inventory.

Instructions:

Tap the Goods Receipt icon, located under the Onboard your tags section of the Inventory interface.

To add new items, simply tap the Add New Items option.

Select the desired location where the goods are being received. If multiple locations are available, choose the appropriate one from the provided options.

The Xemelgo app will then automatically establish a connection to the RFID handheld reader.

Note: If the connection between the Xemelgo app and the RFID handheld reader is not established, please consult the Onboarding an RFID Device section of the Xemelgo knowledge base.

Position the handheld reader over items to be scanned.

Press the trigger on the handheld reader to start scanning the tags. As you scan each tag, the Universal Product Codes (UPCs), Names, and Quantities associated with the items will be displayed on the app’s screen.

Ensure that the scanned tags correspond to the items in the box. If any incorrect scans occur, you can clear specific UPCs to remove them from the list.

Once you have scanned and verified all the items, review the scanned UPCs on the app’s screen for accuracy.

If everything appears correct, tap Submit to finalize the receipt process. This action records the received goods in the Xemelgo app, updating your stock inventory accordingly.

Advanced Shipment Notice (ASN):

Tap the Goods Receipt icon, located under the Onboard your tags section of the Inventory interface.

Tap Add New Items to start the section.

Next, tap a Location.

Then enter Tracking Numbers.

Note: Users are able to enter 1 or more tracking numbers.

When you get all the tracking numbers added, tap Start to proceed.

The Xemelgo app will then automatically establish a connection to the RFID handheld reader.

Note: If the connection between the Xemelgo app and the RFID handheld reader is not established, please consult the Onboarding an RFID Device section of the Xemelgo knowledge base.

Before scanning, ensure the scanner power is set to a low power (8-10dBm). This will allow for only the contents of the box getting scanned is picked up.

To verify that the scanner power is set to a low power, tap the Scanner Icon.

After tapping the scanner icon, the Read Strength will be displayed under Power Settings.

To increase the read strength, drag the slider to the right. To decrease the read strength drag the slider to the left.

Users also have the ability to revert the scanner back to its default read strength by tapping Revert to Default.

Once you have verified the Read Strength is on a low power (8-10dBm), tap Save.

On the Scan screen, start scanning items to fill up the expected item types.

Once you start scanning, the number of items added will start updating.

Users also have the ability to search for a specific Name and/or UPC using the search bar.

There are 4 possible statuses:

Complete: Scanned quantity matched the expected quantity
Extra Scanned: Scanned quantity is greater than expected quantity
Partial: Scanned quantity is greater than 0 but less than expected quantity
Not Scanned: Scanned quantity is 0 and less than expected quantity

Note: The default sorting status is Complete (at top), Extra Scanned, Partial, and Not Scanned (at bottom).

If you want to change the default sorting status, tap Filters.

After tapping Filters, the number of UPCs associated with the shipment will be displayed.

Under Sort By, users have 4 options for sorting all of the UPCs associated with the shipment:

Status Ascending: The Default sorting status
Status Descending: Not Scanned (at top), Partial, Extra Scanned, and Complete (at bottom)
Name Ascending: Name sorted A - Z
Name Descending: Name sorted Z - A

Under Status, users can filter specifically for Complete, Extra Scanned, Partial, and Not Scanned statuses.

Once you have selected the statuses you want to filter by, tap Done.

Then you will be brought back to the Scan screen.

The number to the right of Filters displays the number of different statuses you are filtering for, in this case the number is 2 because the 2 statuses of Complete and Partial are being filtered for.

Users still have the ability to search a specific Name and/or UPC using the search bar while the filter is being applied.

All the UPCs must have 1 or more item scanned and no Extra Scanned in order to proceed.

Users can press Clear to clear scanned items of a UPC or Clear All to clear all the scanned items. Those items are available again for the user to scan again after being cleared.

Tap Review to proceed.

The Review screen allows users to review the Goods Receipt section and Submit.

Verify that the Tracking Numbers, Location, and Goods Receipt Summary for Total Expected Quantity and Total Scanned Quantity are correct.

Once you have verified all information is correct, tap Submit.

Wait for the submission to complete.

Any Fail Submissions will be displayed here for the user to track and resubmit.